ECHO/4, 10 December 1996

 

3. Recipient country(ies) and breakdown (please use a continuation sheet if necessary)		1		amount
		1		amount
		1		amount

4. Disaster or crisis necessitating aid.

Give the following information (a) the type of the disaster (earthquake, floods, civil war...), (b) the country or countries where it occurred and (c) as necessary, text fields giving further information (e.g. "Earthquake", "Armenia", "Epicentre Spitak, 7.5 on the Richter scale"). If there is no danger of ambiguity, it is sufficient to refer to well-known crises in an abbreviated way (e.g. "Great Lakes crisis"). But conversely, it is important to clarify the event being responded to in cases where different types of crisis/disaster might be going on in the same country at the same time.

 

4. Crisis/Disaster

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5. Date of decision :

to be given in the form DD/MM/YY wherever possible. Decisions attached to budgetary years other than the nominal year of the decision should also give the budgetary year of imputation (e.g. 12 Feb 96; B.Y. 95, or 1/3/96 B.Y. 95/96).

 

5. Date of decision

DD.MM.YY

B.Y.

1

5a. Project/decision identifier. (A free format text string)

it is assumed that an organisation-specific identifier for the operation is always available. Its inclusion is important as it may help track down individuals/departments responsible for certain projects should a user need more information

 

5.a Project Code

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6. Channel.

It is of vital importance to identify channels (i.e. implementing organisations) precisely and unambiguously. Use therefore the official, full denomination of the organisation in question in the language used by that organisation at its HQ, with a reference between brackets where appropriate to any parent organisation (e.g. "Artsen zonder Grenzen-NL (MSF- NL)"; "Red Barnet (Save the Children-DK)"). The exact denomination of legally separate if related organisations should be used ("Cruz Roja Española (Spanish Red Cross)" not just "Red Cross"). On the other hand, unitary organisations should not be accompanied by additional information not relevant to their legal status ("UNHCR" not "UNHCR-Belgium").

It may often be necessary to mention more than one channel if a decision covers different implementing partners. In this case the amount per partner should be clearly indicated, and the total amount should match that given in point 2. Indicate also the type of channel: choose amongst the options given.

 

6. Channel(s) (Please use a continuation sheet if necessary) Type: choose between : NGO/UN/IGO/Red Cross/Bilateral (Direct)/Private/Other (specify)		name		type	amount
		name		type	amount
		name		type	amount

7. Local implementing agency.

To be given as free text, where possible and where relevant.

 

7. Local implementing agency

1

8. Area of destination.

Mention the region of the country in question where the operation is carried out (e.g. "Chechnya", "North Kivu"). If appropriate, give a more precise locality alongside the region (e.g. "Chechnya (Grozny)").

 

8. Area of destination

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9. Description of aid

9a. Objective.

Should be given as free text (e.g. "to assist the Kurdish refugees fleeing Arbil with food and medical supplies..."). This is the place to include the precise reference to UN or other appeals, particularly the project code in OCHA UN Consolidated Appeals, if relevant.

 

9. Description of aid

objective:

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9b. Beneficiary group or groups.

Should be chosen amongst the options given on the form. Where possible, the size of the beneficiary population should also be given. This field is not obligatory but should be filled in as far as possible.

 

1

beneficiaries group:

Children / Elderly / Women / Socially Vulnerable / IDPs / Refugees / Handicapped / Demobilised combattants

9c. Aid sector or sectors:

choose amongst those listed on the form. For multisectoral contributions, indicate the estimated value for each sectoral input.

 

1

Aid sector(s)

Logistics & operational support / Health & Medical / Sanitation / Food / Social / Water / Shelter / Transport / Education / Institutions / Demining / Energy / Post-Conflict reconstruction / Non-earmarked grant / Agriculture / Human Rights / Household items / Other (describe)

9d. Type of aid

should be chosen amongst those on the form. This field is important since it responds to the need to at least approximate definitions of humanitarian aid between ECHO, the MS and third countries. In ECHO, the two most important categories of aid which we do not consider as humanitarian but others may are structural food aid operations and refugee operations with a long-term focus. The US e.g. often also includes the cost of military operations within its statistics. MS are free to report anything they consider to be humanitarian aid; neither ECHO nor OCHA filters the information received in any way.

Aid should be given as "core humanitarian" if it approximates to ECHO's definition as contained in the Council Regulation. Otherwise, one of the other categories should be chosen. ECHO does not expect and is not trying to capture in the database all these other types of aid for all MS: statistics pertaining to categories other than "humanitarian" will therefore only ever be partial. ECHO itself will periodically include relevant data from DG VIII's food aid division (which OCHA already includes) and from the PISG database which covers refugee operations across Commission services.

 

1

Type of aid

Core Humanitarian / Other food aid / Other refugee / Disaster / Preparedness / Prevention / Other (describe)

9e. The categories on the relief to development "continuum" are self-explanatory.

 

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Continuum

Urgent Relief

Care and Maintenance

Rehabilitation

Development

9f. Start and end of operation:

Indicate the date on which the contribution is effectively available and, if applicable, any expiry date.

 

1

Duration

Start (DD.MM.YY)

End (DD.MM.YY)

10. Budgetary source:

indicate budgetary line or department responsible.

 

10. Budgetary source

1

11. Contact:

Please indicate a contact person and all relevant coordinates on the 14 point form. This information will not be made public.

 

11. Name and tel. no. of contact person

1

11a. Embargo date.

This field is included to allow MS to maintain confidentiality regarding certain decisions if necessary. If a date is filled in, none of the information provided will be made public before that date.

(ex-14. Technical assistance). This category has been dropped, any technical assistance should be reported as such under category 12.

 

11a. Embargo date

1

IN-KIND CONTRIBUTIONS

The following fields must be filled in in the case of an in-kind contribution.

12. Description of relief items and quantity provided.

For in-kind contributions, give a precise description of the goods, quantity provided and unit of measurement. The value including transport should then be given under point 6. The mode of transport and the cost of the transport alone should be given under point 7.

 

12. Description of relief items and services provided; quantity

1

13. Transport.

For in-kind contributions and where relevant, indicate the mode and value of any transport funded. Also indicate if you are only donating in-kind items and require transportation of these items to the disaster prone site.

 

13. Transport

Land/Sea/Air

Value

14. Estimated date/place of arrival: self-explanatory.

 

14. Estimated date/place of arrival

1

Top page A. Introduction B. What should be reported C. When and how to report
[ D. Guidelines for completing the model fax ] E. Transmission of the form F. Internet addresses


E. Transmission of the form

ECHO

main fax : +32-2-2992853
alternative fax : +32-2-2954578

OCHA

Complex emergencies :
fax +41-22-7886389

Natural disasters
fax +41-22-9170023

http://europa.eu.int/en/comm/echo/stats/home.htm

FOR OCHA:::

http://www.reliefweb.int/fts/index.html

Top page A. Introduction B. What should be reported C. When and how to report
D. Guidelines for completing the model fax E. Transmission of the form [ F. Internet addresses ]